Technology Information & News

Tired of Dealing with Productivity Loss as a Result of Slow PC Startup Times?

Slow Computer StartupHere’s How to Combat Slow PC Startup Times for Windows 8.1 & 7!

Poor PC startup times can result in many frustrations, and may be one of the reasons why so many people are looking to smartphones and tablets to replace their PCs. However, with a few tips on how to speed up your PC startup, you’ll find yourself back on that PC of yours in no time!

For Windows 8.1 users, there’s a way to view which programs are a part of your PC’s startup time, and what impact it has on the overall length it takes to go from a powered off computer to the desktop screen. The option to toggle these settings now makes altering startup time easier than ever!

An easy way to check up on your start up programs is as follows:

  • Press buttons CTRL+ALT+DEL all at once on the keyboard
  • On the next screen select Task Manager with your mouse
  • Inside the Task Manager window select the Startup tab

From this screen, you’re able to view what programs take up the most impact on startup times, and whether you deem them as necessary to taking up time or not. Whether your anti-virus software has a high or low impact, it’s wise that you do not disable it as a startup program. However, any programs that you hardly use are ideal for disabling.

While the Windows 7 option to enable and disable startup times exists, it is not nearly as intuitive and user-friendly as Windows 8.1, however; the option is still there and is met with similar instructions.

To alter startup times on your Windows 7 follow these steps:

  • Click Start > Run
  • In the box that appears, type msconfig
  • When System Configuration opens, click Startup

From here, users have the option to enable or disable any program that takes up startup time on their PC. However, an impact rating is not included in the Windows 7 System Configuration for startup times, so it’s difficult to tell which program is wasting the most time.

Do you struggle with a slow computer startup? Try out some of these tips, play around with your startup programs, and see which ones are impacting your PC the most!

For more information on dealing with slow startup times, give us a call at (813) 333-2878 or send us an email at info@maxtechpros.com. MAXTech can help you make the most of your PC! 

Looking to Create Killer Online Presentations? Consider Picasa To Set You Ahead Of Your Competition!

Online PresentationsWhen creating a slideshow in any program, whether it’s Picasa, PowerPoint, Keynote, or even the online presentation service known as Prezi, it’s crucial to consider the speed at which the photos are shown, especially when embedded in your website or other online service.  These transition effects, and other settings that may help to achieve maximum effectiveness and overall comprehension of what your presentation is all about!

Consider this: when you display an image for too short or too long, you’re risking a less cohesive online presentation. And when you fail to edit transitions properly, you’re risking choppiness and lack of flow. Ultimately, your presentation can easily lose its effectiveness and fail to get your point across.

In this article, we’ll show you how to toggle Picasa slideshow settings, in order to achieve optimal results during your business presentations. The simplest way to edit the speed of your slideshow in real time is to press play and pull up the control bar. To achieve this, you want to start your slideshow:

  1. Select View > Slideshow or simply press Ctrl-4 to begin the slideshow.
  2. When the presentation begins, hover the mouse over the bottom portion of the screen. This will bring up the control bar while pausing the slideshow so you can continue to make any necessary changes.
  3. On the far right side of the control bar, you will find the Display Time setting. Simply use the – and + icons to change the settings.

There are times where you may need to play your slideshow continuously but don’t want to tamper with the overall experience by exiting into edit mode while your audience watches you fumble around. In Picasa, you can achieve this looping effect without having to pull away from the slideshow. To set up your slideshow to play continuously:

  • Click Picasa > Preferences
  • Click the Slideshowtab
  • Select ‘Loop slideshow

Finally, a simple way to edit transition effects can also be found in the control bar, which conveniently allows editing in real-time with immediate playback. Simply follow the first two steps on how to set a slideshow’s speed, and then click the drop down menu on the right that lists all the potential transition effects to apply. After editing the transition, you can resume your slideshow by pressing play. Don’t create business presentations that will cause you to fail in getting your point across, or cause your audience to question your leadership and expertise. Follow these tips to produce the best online presentation you can.

Have questions? For more tips, call your business IT professionals at MAXTech today. We are here to make sure you succeed in your ability to present effectively using the technology tools available. Call (813) 333-2878 or email us at info@maxtechpros.com

Three Great iPhone Tips & Tricks To Help Any Business Professional.

iphone TipsWe consistently advise our clients to particularly treat time as a golden resource that they can control effectively to realize tremendous growth. Even better, technology is making things much easier and now thanks to the growth of the mobile space, devices such as the iPhone are full of exciting features that small business owners can utilize to save time, do more and accelerate growth. 

The iPhone has the potential to do much more for your business than you could ever have imagined.  Let us examine some of the awesome items that you can achieve with your iPhone: 

Undo by shaking

We make mistakes all the time as we go about using our phones to either type or even edit images. When it happens, undoing the act can be a time-consuming task especially when you have no clue of how to go about it. The iPhone makes this extremely easy. You just need to shake the phone slightly and a message will pop up confirming if you intend to undo. Say yes and continue! This will save a few minutes of your time that you really need to do important things.

Switch to airplane mode to recharge the battery faster

Waiting for the battery to recharge before you can use your iPhone can consume valuable time on a busy working day. You can reduce the recharging time by switching to airplane mode. What this does is that it blocks wireless and cellular access thus allowing the battery to recharge at double the normal speed. 

Ask Siri to read your emails loud and clear

Any business owner will normally read several emails per day. What if you were able to just sit and have someone read these emails for you loudly as you do something else like, say, driving to a meeting? Well, the only challenge here would be that you may need to pay the person to do the reading. Siri, a wonderful feature in the iPhone, will do all the reading at no extra cost to your business. Simply speak these words to your iPhone, “Read my emails”. Siri will immediately locate the emails in your inbox and read them all to you one by one. The good thing is that you can direct Siri on what emails you want read at the moment, such as the most recent or emails from a specific person.

Interested in learning more?  These three tips are just the tip of the iceberg – we actually have 18 more.  Contact us today to learn more technology tips and tricks to allow you to run an efficient small business.  Call your IT team at MAXTech today.  We can be reached at (813) 333-2878 or info@maxtechpros.com.

 

 

6 Advanced Excel Functions to Help You Shine in the Workplace!

microsoft Excel tipsMicrosoft Excel has become one of the most popular pieces of software in the business world. And while Excel functions are meant to make inputting data simpler, some people are overwhelmed considering there are more than 400 functions! Fortunately, here are the top 6 advanced functions to help you shine in the workplace:

  1. IF(B3 > D3,”B is larger”,”D is larger”)

An IF Function calculates whether a condition is true or false for a specific cell.

  1. =IF(OR(AND(B1>900,C1=”Orange”),AND(B1<900,C1=”Sunday”)),

“Correct”,”Wrong”)

The OR/AND functions can be used with an IF function to resolve whether a defined condition is true or false.

  1. =VLOOKUP(F1,C1:D2,4,FALSE)

VLookup is a vertical lookup. It is useful when you are searching for a value within a column. After you specify your desired range, the function will match the input with similar value from another specified column in that range.

  1. =HLOOKUP(200,A1:F22,1,TRUE)

HLookup is a horizontal lookup. It can help you explore rows in the range-defined input and provides a corresponding value for a defined row.

  1. =MOD(ROW(),2)=0

Conditional Formatting highlights parts of your data for any specific condition you want. To use Conditional Formatting, first select the data you want to highlight. Then, go to Menu, Format, Conditional Formatting. Delete “cell value” and add “formula is”.  The formula above will allow you to change every other row, as indicated by the number 2.

Inserting a Transposed Copy of a chart will save you the time of creating a duplicate. This tip will help you if you ever need to switch data in a column with data in a row. First, you will need to click on a blank space within your chart. Then, go to the Home tab and click the arrow on the Paste icon. After that, move to the third icon under Paste Values. Once it is highlighted, you can paste it wherever you want.

To prevent incorrect data from filling your spreadsheet, start by using Excel’s Data Validation feature. In a table, you have to select the cells that contain one kind of data. Go to the Table Tools tab, click Data Validation and specify the data you want in those cells.

  1. =SUMIF($A$1:$A$10,”good”,$D$1:$D$10)

This function quickly returns the sum of numbers in a specified range. You can use it for columns or rows. This function is useful for accounting or calculating costs

If you have any questions, or if you’d like to learn more useful tips, give us a call or send us an email. We can help you leverage Excel to the fullest extent! 

Using Remote Desktops to Protect Your Data

Remote DesktopEnabling remote access on your computer requires a series of simple steps. Once set up is complete, you can remotely access your desktop through any Windows computer!

Windows XP introduced Windows OS users to the remote desktop function. Remote Desktop means remotely accessing your computer through local area networks (LAN) or the internet. You can access files, run programs and applications, and even manage network resources on any Windows device.

Enabling remote access on your computer requires a series of simple steps. First of all you need to set up the computers you want to control. Click the “Windows” button and go to the “Control Panel.” Make sure to have already set a user account so you can change your password. When you reached the control panel platform, click the “User Accounts” option and then click “Change your password.” Enter a unique password that you can use to access your computer locally, or from any Windows computer.

Next, you have to enable the Remote Desktop function. Again, click the “Start” button and right-click “Computer.” A drop-down navigation panel will appear where you will find the “Properties” option. After clicking “Properties,” go to “Remote Settings” to enable Remote Desktop. Make sure to tick the “Allow connections from computers running any version of Remote Desktop” box so you can enable remote access from computers with various versions of Windows.

Finally, set up which users will have access to your device via Remote Desktop. If you’re an Administrative user, you will automatically have access. Click the “Select Users” button, then choose the users you additionally want to allow. Once the set up is complete, you can start accessing your desktop from anywhere.

To use the Remote Desktop feature, click the Windows “Start” button and enter “remote desktop” in the search box. Enter the name or IP address of the remote computer and click “Connect.” Your computer will now hook up with the Remote Desktop computer, and you’ll be asked for the username and password.

It is also possible to connect to your Remote Desktop computer through the Internet by setting up your router. You can easily search for instructions on how to do that, or call for assistance from your provider, either way the process is pretty simple.

Have questions about remote desktop and if it will work for your business?  Give us a call or drop us an email.